Superintendent

2. C-1 Minutes of Disciplinary Hearings and Regular Meeting on April 15, 2010

Attachment: Minutes - Disciplinary Hearings - 04-15-10.pdf (Confidential Item)
Attachment: Minutes - Regular Meeting - 04-15-10.pdf

Deputy Superintendent

3. C-2 Amendments to the 2009-2010 and 2010-2011 Staff Allocations

Attachment: Allocation Summary - Current Backup May 20, 2010.pdf

4. C-3 Florida Youth Challenge Academy Calendar for 2010-2011

Attachment: Calendar - FYCA 2010-2011.pdf

5. C-4 Daily Hours for Teachers and Students for 2010-2011

Attachment: School - Daily Hours 2010-2011.pdf

6. C-5 Bradford County Agreement for 2010-2011

Attachment: Bradford County Agreement for 2010-2011.pdf

Human Resources

7. C-6 Personnel Consent Agenda

Attachment: Personnel Consent Agenda 5-20-10.pdf

8. C-7 2009-2010 Salary Schedule

Attachment: 2009-10 FINAL Salary Sched May 20, 2010.copydoc.pdf

Instruction

9. C-8 Co-Enrollee list for April 2010

Attachment: Co-Enrollee list for April 2010.pdf (Confidential Item)

10. C-9 Bannerman Learning Center Placement in Lieu of Expulsion and ESE Alternative School Update

Attachment: BLC placements.pdf

11. C-10 Title I Contract for Supplemental Educational Service 2010-2011 School Year (Revisions)

Attachment: Final 2010-2011 SES Contract3.pdf

12. C-12 Student Travel

Attachment: Student Travel-May, 2010.pdf

13. C-13 Continue the Department of Children and Families (DCF) contract to be served by the Multi-agency Network for Severely Emotionally Disturbed Students (SEDNET) Grant for July 1, 2010 to June 30, 2011.

Attachment: DCF contract (2).pdf

14. C-14 Renew the contract between School Board of Clay County Florida and Robin Vail, PH.D. for July 1, 2010, to June 30, 2011.

Attachment: Dr Vail 10 11.pdf

15. C-15 Renew the Multiagency Network for Severely Emotionally Disturbed Students (SEDNET) Grant for IDEA, Part B funding from July 1, 2010 to August 31, 2011, and General Revenue funding July 1, 2010 to June 30, 2011.

Attachment: SEDNET Grant Summary for School Board.pdf

16. C-16 Continue Multi-District Agreement with Duval County to serve low incidence ESE students for student school year 2010-2011.

Attachment: Clay Multi-district Agreement with Duval County 10 11.pdf

17. C-17 Grant(s) Approval

Attachment: May Grant Review.pdf

Business Affairs

18. C-18 Monthly Property Report - April, 2010 - Furniture/Equipment

Attachment: Furniture-Equipment Report-April, 10.pdf

19. C-19 Monthly Property Report - April, 2010 - AV Materials

Attachment: Audiovisual Report-, April, 10.pdf

20. C-20 Monthly Property Report - April, 2010 - Software

Attachment: Software Report-April,10.pdf

21. C-21 Monthly Property Report - April, 2010 - Vehicles

Attachment: Vehicles Report-April, 10.pdf

22. C-22 Deletion of Certain Items Report, May, 2010

Attachment: Deletion Report-May, 10.pdf
Attachment: Deletion Report (Attachments)-May,10.pdf

23. C-23 Warrants & Vouchers for APRIL, 2010

Attachment: Warrants and Vouchers April 2010.pdf

24. C-24 Auditor General's Report for the 2008-2009 Audit

Attachment: Aud Gen Report 08-09 2010-143.pdf

25. C-25 Bid Renewals May 2010

26. C-27 Internal Funds Audits for the 2009-2010 Fiscal Year

Attachment: Internal Funds auditors for FY 2010.pdf

27. C-28 Budget Amendments for the Month of April, 2010

Attachment: budget cover sheet_impact stmt_.pdf
Attachment: budget amendments for April 2010.pdf

28. C-29 Group Insurance Rates for Plan A and Plan B and the continuation of the Web Enrollment Program provided by Tricerion

Support Services

29. C-30 Additive Change Order #14 for OakLeaf High School

Attachment: OHS CO 14.pdf

30. C-31 Additive Change Order #1 for Clay High School Buildings 1, 2, & 3 Electric Panels Replacement

Attachment: CHS Electric Panels Replacement CO 1.pdf

31. C-32 Additive Change Order #1 for Clay High School Building 1 Duct Board Replacement

Attachment: CHS Duct Board Replacement CO 1.pdf

32. C-33 Final (Phase III) Plans and Specifications for Keystone Heights Elementary School New Administration Building

33. C-34 2009-2010 Casualty Safety, Sanitation and Relocatable Inspection Reports for the School District’s Educational Facilities

Attachment: SREF COVER PAGE for 2009-10 Book.pdf
Attachment: AES, CEB, CHE, CGE, DIS, FIE, GPE, KHE, LAE, LES SREF INSPECTION REPORTS 2009-10.pdf
Attachment: MBE, MCE, MRE, OPE, OVE, PES, ROE, RVE & SBJ SREF REPORTS 2009-10.pdf
Attachment: SLE, TBE, TES, WEC & WES SREF REPORTS 2009-10.pdf
Attachment: JUNIOR HIGH SCHOOLS... BLC, GCSJH, LAJH, LSJH, OLJH, OPJH & WJH SREF REPORTS 2009-10.pdf
Attachment: HIGH SCHOOLS... CHS, FHS, KHHS, OPHS & RHS SREF REPORTS 2009-10.pdf
Attachment: 2009-10 SREF REPORTS FOR ANCILLARY FACILITIES.pdf

34. C-35 2009-2010 Fire Safety Inspection Report for the School District’s Educational Facilities

Attachment: FIRE SAFETY INSPECTION COVER PAGE.pdf
Attachment: AES, CEB, CGE, CHE, DIS, FIE, GPE, KHE, LAE & LES FIRE SAFETY INSPECTION REPORTS 2009-10.pdf
Attachment: MBE, MCE, MRE, OPE, OVE, PES & ROE FIRE SAFETY INSPECTION REPORT 2009-10.pdf
Attachment: RVE, SBJ, SLE, TBE, TES, WEC & WES FIRE SAFETY INSPECTION REPORTS 2009-10.pdf
Attachment: BLC, GCSJH, LAJH, LSJH, OLJH, OPJH & WJH FIRE SAFETY INSPECTION REPORTS 2009-10.pdf
Attachment: CHS, FHS, KHHS, MHS, OPHS & RHS FIRE SAFETY INSPECTION REPORTS 2009-10.pdf
Attachment: 2009-10 FIRE SAFETY REPORTS FOR ANCILLARY FACILITIES.pdf

35. C-36 Additive Change Order #4 for Middleburg Elementary School Classroom Addition

Attachment: CO 4, MBE.pdf

36. C-37 Pre-Qualification of Contractors

Attachment: Contractor List May.pdf

37. C-38 Entrance Road to Shadowlawn Elementary School

38. Adoption of all remaining Consent Items

Minutes: 

Motions:
Approve the Consent Items as presented, with the exception of C-11 and C-26 which were moved to Discussion.	- PASS
Vote Results
Motion: Carol Studdard
Second: Frank Farrell
Frank Farrell	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charles Van Zant, Jr.	- Aye

39. Rev. Dr. Alesia Ford-Burse & Rev. Dr. Marvin C. Zanders, II - Minority Concerns

Minutes: Dr. Ford-Burse and Dr. Zanders provided a handout outlining concerns and recommendations regarding minority hiring concerns.

40. Bob Olsson - Gifted Program

Minutes: Mr. Olsson expressed his concerns for demographics and standards regarding the Gifted Program.

Human Resources

41. Public Hearing to approve as advertised, CCSB Policy 6GX-10-2.02 B.7, 2.04 A.3.e and 2.05 A.2 and B.2 regarding Veteran's Preference

Attachment: Amendment 2.02 - 2.04 - 2.05.pdf
Minutes: The public hearing was held with no one present to speak to this item.

Motions:
Approve these policies amendments as submitted.	- PASS
Vote Results
Motion: Carol Studdard
Second: Charles Van Zant, Jr.
Frank Farrell	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charles Van Zant, Jr.	- Aye

42. Human Resources - Special Action

Minutes: There were no special action items.

Instruction

43. C-11 (Adams) Memorandum of Understanding for Race to the Top

Attachment: MOU Phase 2.pdf
Minutes: 

Speakers:  Elizabeth Crane, CCEA - Support of Memorandum of Understanding; Janet Keskinen, CCEA - Support of Memorandum of Understanding.

Superintendent Wortham and CCEA Representative Liz Crane signed off on the Memorandum of Understanding for Race to the Top.

Mr. Van Zant and Mr. Farrell expressed their reservations and caution in regard to Race to the Top funding.  Mr. Wortham explained that these funds will be used as a development model and are not for salaries or fringes.

 

Motions:
Approve Memorandum of Understanding as submitted.	- PASS
Vote Results
Motion: Carol Studdard
Second: Carol Vallencourt
Frank Farrell	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charles Van Zant, Jr.	- Aye

Business Affairs

44. C-26 (Copeland) Bid / RFP to Be Awarded May 2010

Attachment: 5-20-2010 Band Instruments Award.pdf
Attachment: 5-20-2010 Aetna's Benefit Plan Summary.pdf
Attachment: 5-20-2010 Final Plan Cost Summary.pdf
Attachment: 5-20-2010 Health Insurance Board Workshop.pdf
Minutes: 

Board members voted on insurance provider.  Discussion followed on the cost factors involved in providing medical insurance.

Superintendent Wortham explained that the final costs for medical insurance are subject to collective bargaining and if a contract was not approved by the September 30th deadline, should negotiations not be finalized, the district could be left with no medical insurance contract and no medical coverage.

Motions:
Award bid/RFP as follows: 1. Band Instruments Oakleaf High School Bid #11-SCH-85 - Recommend award to: McCormick's Enterprises, Inc., P.O. Box 577, Arlington Heights, IL 60006 Item 53 Music & Arts Center, 4626 Wedgewood Blvd, Frederick, MD 21703 Items 4,35 Music Man, Inc, 2309 N. Dixie Highway, West Palm Beach, FL 33407 Item 1 National Educational Music, 1181 Rt 22 East, Mountainside, NJ 07092 Items 6,7,16,23,29 Nick Rail Music, 2801 De la Vina Street, Santa Barbara, CA 93105 Item 32 Steve Weiss Music, 2324 Wyandotte Road, Willow Grove, PA 19090 Items 18,19,22,24,33,36,37,38,40 Taylor Music, Inc., 513 S. Main Street, Aberdeen, SD 57402 Items 3,13,34,43,51,52 Washington Music Center, Inc, 11151 Veirs Mill Road, Wheaton, MD 20902 Items 2,5,8,10,11,12,15,17,20,21,25,26,27,28,30,31,39,41,42,44,45,46,47,48,49,50,54 No Award for items 9 and 55. 2a. HMO BASIC, HMO PREMIUM and CDH RFP#11-BA-108 – It is recommended Aetna’s Triple Option 7B proposal be accepted by the Board to provide the School Board of Clay County Employee Health Insurance Benefits. It is futher recommended that the Board approve implementing an On-site Clinic for Employees and their dependents in the 2010-2011 plan year. 2b. HMO BASIC, HMO PREMIUM and CDH RFP#11-BA-108 – It is recommended that the Board approve an increase in their fund contribution and no increase incurred by Employee. If Board does not agree to the first recommendation, the Insurance Committee has offered two alternative cost sharing scenarios regarding the plan cost increase with employees for approval.	- PASS
Vote Results
Motion: Carol Studdard
Second: Charles Van Zant, Jr.
Frank Farrell	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charles Van Zant, Jr.	- Aye

Motion Minutes: 

A motion to approve the award of band instruments RFP, as submitted, was made by Carol Studdard, seconded by Charles Van Zant, Jr., passed by 5-0 vote.  A motion to approve Aetna as medical insurance provider, as submitted, was made by Charles Van Zant, Jr., seconded by Carol Studdard, passed by 4-1 vote, with Lisa Graham dissenting.  A motion to accept Triple Option B Plan Design, as submitted, was made by Carol Vallencourt, seconded by Frank Farrell, passed by 3-1 vote, with Lisa Graham dissenting and Carol Vallencourt absent from the room.  A motion was made to implement premium cost allocation Alternate Plan #2.  The effect of which is to reject the committee recommendation and alternative #1, thereby maintaining Board contribution at it's present dollar level.  Motion was made by Charles Van Zant, Jr., seconded by Carol Vallencourt, motion passed 5-0.  (NOTE:  This note supersedes the vote results set forth above.

45. Monthly Financial Report for April, 2010

Attachment: PAGE 1 MONTHLY FIN-Sum Cash-Apr,2010.pdf
Attachment: PAGE 2 MONTHLY FIN Apr, 2010-GREV.pdf
Attachment: PAGE 3 MONTHLY FIN Apr,2010-GREXP.pdf
Attachment: PAGE 4 MONTHLY FIN Apr,2010-DSREVEXP.pdf
Attachment: PAGE 5 Capital Projects Apr, 2010.pdf
Attachment: PAGE 6 Capital Projects By Project Apr,2010.pdf
Attachment: PAGE 7 MONTHLY FIN Apr, 2010-CAP PROJ FUNDS.pdf
Attachment: PAGE 8 MONTHLY FIN Apr 2010-FOOD SERVICE.pdf
Attachment: PAGE 9 MONTHLY FIN Apr, 2010-SPREV42X.pdf
Attachment: PAGE 11 MONTHLY FIN Apr, 2010- ARRA-SPREV43X.pdf
Attachment: PAGE 10 MONTHLY FIN Apr, 2010-INSURANCE.pdf
Minutes: Dr. Copeland reviewed the monthly financial statements.  The Fund Balance is at 2.28%.

Motions:
Approval of the monthly financial report for April, 2010, as presented.	- PASS
Vote Results
Motion: Frank Farrell
Second: Carol Vallencourt
Frank Farrell	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charles Van Zant, Jr.	- Aye

Support Services

46. Public Hearing to approve as advertised, CCSB Policy 6GX-10-6.01 Pre-Qualification of Contractors

Attachment: Amendment 6.01 PreQualification of Contractors.pdf
Minutes: The public hearing was held with no one present to speak to this item.

Motions:
Approve the policy amendment as submitted.	- PASS
Vote Results
Motion: Carol Studdard
Second: Charles Van Zant, Jr.
Frank Farrell	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charles Van Zant, Jr.	- Aye

47. Speakers

Minutes: 

Speakers: Austin Luke - GCSJH Wrestling Team; Dr. Albert Simpson, Jr. - Representing State Senator Stephen R. Wise, Dist. 5; Ken Francis - Focus Group/Task Force; Hattie Alexander - Minorities; Elaine Jones - Lack of minority teachers; and Debra Williams - Community Focus Group;  

48. Comments

Minutes: 

The Superintendent reminded the Board that Graduation would take place in 2 weeks and Clay County will be graduating approximately 2600 seniors in six (6) high schools this year.

Superintendent Wortham also reminded the Board of the Executive Session immediately following the meeting tonight.  Executive Sessions are closed meetings.